We are excited to announce an opening for an Accounts Payable Specialist to join our team! We are a natural food manufacturer who believes in our products, our customers, our values and our team! We are looking for a detail oriented team player to join our accounting and finance group. Our group is committed to identifying areas for improvement and recommending solutions while providing accurate decision-making data and supporting and mentoring each other. The salary for this position ranges from $45k-$52k based on experience and a competitive benefits package. Our company is dedicated to promoting a healthy and happy work environment. If you are looking to join a strong team and work in a fast-paced, challenging environment for the long-term, please send your resume! We look forward to meeting you.

POSITION: Accounts Payable Associate

DEPARTMENT: Accounting & Finance                          

REPORTS TO: Accounting Manager

 

POSITION SUMMARY: Responsible for all accounts payable activities, including interfacing with various levels of management and peers to confirm accuracy, obtain approvals and process on a timely basis.

 

 

DESIRED EDUCATION & EXPERIENCE:

• 2-Year degree or accounting certificate         
• 3-5 Years experience full-cycle Accounts Payable
• Any commensurate combination of education & experience requirements
• Detail oriented, team player
• Experience in QuickBooks & manufacturing environments preferred
• Intermediate Microsoft Office skills including Excel
• Ability to handle and resolve conflicts in a professional & tactful manner

 

JOB INTERACTIONS AND INTERFACE: 

• Internally, this position interacts with all levels of staff including upper management
• Externally, this position interacts with vendors/suppliers

 

GENERAL RESPONSIBILITIES: 

• Create new vendors & maintain vendor database(s); reconcile systems as needed
• Full-cycle accounts payable including 3-way electronic matching, approval routing, coding, obtaining and entering invoices and credits
• Maintain pricing accuracy on inventory, comparing unit costs and quantities and make corrections by working with purchasers
• Preparation of weekly payment plan & processing of weekly ACH and check payments    
• Verify records, review and process employee expense reports to include company credit card use
• Reconcile vendor accounts, verify statements, review aging, investigate & resolve discrepancies or other payment issues

Maintain electronic files including obtaining and updating Vendor W-9’s Accrue, process and pay sales & use tax Perform month-end activities such as AP accruals, reconciliations and other close activities as assigned Maintain & create annual 1099’s Respond timely and professionally to all questions and concerns from vendors & internal personnel and maintain relationships both internally and externally Support internal and external audits Assist in ad-hoc projects as assigned Identify areas for improvement, recommend solutions and create and update standard operating procedures and/or work instructions, as needed Participate in all company-wide and department meetings as required