Our Boulder Administrative team is growing! We are seeking an Administrative Assistant to work collaboratively with the Executive Assistant to the CEO to accomplish various objectives. The ideal candidate thrives in an dynamic and changing environment and has a passion for excellence in their work.
Position Responsibilities & Essential Duties:
- Scheduling and maintaining complex calendars for multiple executives
- Manage travel arrangements for multiple executives to include domestic and international travel
- Prepare expense reports by gathering and submitting receipts to reconcile charges on credit card statements
- Drive clerical office tasks for team including scanning, copying, faxing, printing, word processing, and email management as needed to support the executive team as directed
- Complete internet research and data gathering for various projects as assigned
- Manage trade show and event registration for executive team
- Travel occasionally to complete company errands to include: FedEx, Costco, office supply stores or other vendors (typically within a 5 - 8 mile radius of the office)
- Assist with event planning and management of company events
- All other duties as assigned
Knowledge, Skills & Abilities:
- Bachelor's degree preferred and/or 2 years of hands-on administrative support experience
- Proficiency in MS Word, Excel, Powerpoint, Google Sheets, Google Docs, Google Drive, Google Calendar, and the Adobe Suite
- Excellent written and verbal communications skills; a clear and concise communicator who is also an adept listener
- Strong research skills
- Skilled at prioritizing projects and competing requests from multiple stakeholders
- Ability to multi-task, problem solve, and execute in a fast-paced and deadline driven environment
- Maintains professionalism and a positive, service-driven attitude at all times
- Efficient yet careful with a strong attention to detail
- Ability to operate standard office equipment
- Commitment to company values
Physical Demands and Work Environment:
- Physical demands: While performing duties of this job, the employee may occasionally lift and/or move up to 25Â pounds and sit or stand for extended periods of time
- Work environment: While performing the duties of this job, the employee will be in an office environment. The noise level is usually moderate.
*Please note the pay for this role is dependent on experience and comes with full benefits: medical, dental, vision, 401k, 3 weeks paid vacation, and generous employee discount.
Charlotte's Web™ provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Charlotte's Web™ is an At-Will Employer.
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