Top Fox Marketing is a full-service, results driven marketing agency located in Boulder, CO. We help brands big and small elevate their marketing, generate leads and ultimately grow their business. We take a no nonsense approach to get to the heart of each client’s unique needs and determine the strategies that will move the needle.

If you are a rockstar office manager looking for a position where you can make a huge impact, join us! Our Office Manager will organize and coordinate office administrative activities and procedures to ensure organizational effectiveness and efficiency. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, freelancer supervision and task delegation.

As executive assistant to the CEO, this person will generally ensure the smooth-running of the office, working closely with the internal team and external clients. 

We are looking for an energetic professional who doesn’t mind wearing multiple hats. He/she must be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. She/he must be well organized, flexible and enjoy the administrative challenges of supporting an office of high energy people. 

Responsibilities:

• Scheduling meetings, booking conference rooms and setting up for presentations
• Project coordination and contractor communication
• Sending thank you / appreciation gifts for referrals, holidays, and client appreciation and tracking what we sent and to who
• Coordinating and executing company retreats and customer appreciation events
• Managing database and email list
• Managing client onboarding and offboarding 
• Building out monthly email newsletter in Hubspot
• Drafting presentations and scopes of work
• Proofreading deliverables and copyediting
• Making travel arrangements
• Taking notes during meetings and managing meeting transcripts
• Maintaining current filing systems
• Always looking for ways to improve current systems
• Logging expenses in Quickbooks and basic bookkeeping
• Research on marketing tools, competitors, etc.

Requirements:

• Proven work experience in office administration or as an executive assistant
• Sharp attention to detail
• Flexible and easy to work with
• Proactive and takes initiative
• Process oriented

This is a full time salaried position.