ABOUT NCSL
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful—strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.
NCSL POSITION ANNOUNCEMENT
JOB TITLE: Program Coordinator
PROGRAM: Children and Families
LOCATION: Denver
SALARY: $3,706 p/month
STATUS: Full-time
ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.
GENERAL DESCRIPTION:
NCSL’s Denver-based Children and Families Program seeks a program coordinator with proven administrative skills. If you like to be at the center of the action and have a successful history of providing general office support, we’d like to hear from you. The ideal candidate will have considerable experience coordinating travel and events, purchasing and expense tracking, data entry and retrieval, and updating web content, all with minimal supervision. If you also have experience with budgeting and grant administration even better. The position reports to the director of the Children and Families program, while also handling assigned functions from other staff.
This position is responsible for contributing to a culture of program innovation and excellence and ensuring NCSL’s work is completed in an objective, neutral and nonpartisan manner.
RESPONSIBILITIES AND EXPECTATIONS:
- Performs clerical tasks, including writing, editing and formatting documents and other communications; data entry and retrieval; scheduling and task management.
- Supports meeting planning, including correspondence with members, site planning, travel arrangements, communication with participants, virtual and on-site support, and expense reporting.
- Coordinates and/or provides technical support for in-person and online meetings and webinars.
- Acts as a liaison to legislators and legislative staff, vendors, other NCSL programs and external organizations.
- Provides exemplary member service, including managing inbound and outbound communications with members.
- Coordinates hiring processes, including scheduling interviews and administering skills assessments.
- Trains and supports other staff with organizational processes and computer applications.
- Makes and/or coordinates content updates on NCSL.org.
- Produces internal reports.
- May compile budget and expense documents and assist in the preparation of proposals and reports.
- Performs other responsibilities as needed.
SUPERVISORY RESPONSIBILITIES:
This position has no direct supervisory responsibilities.
WORK ENVIRONMENT:
This position is a mostly performed in an office environment with prolonged periods of sitting at a desk and working on a computer. The incumbent will utilize standard office equipment such as copy machines, laptops, printers, scanners, and smartphones. Travel by airplane, including overnights and weekends, required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Responsibilities, expectations, and activities may change at any time with or without notice.
QUALIFICATIONS FOR SUCCESS:
- High school diploma or its equivalent, plus five years of progressively more complex administrative experience.
- Proficiency in computer-based clerical functions, including Microsoft Office and an ability to learn new procedures and applications.
- Ability to communicate clearly and professionally in writing and orally and discretely handle sensitive information.
- Experience working independently and collaboratively as circumstances dictate.
- Proficiency with simultaneously managing multiple tasks and deadlines.
- Competency working under deadline pressure and adapting to changes in workload.
- Superior customer service and organizational skills with strong attention to detail.
- Creative thinking and problem-solving skills.
- Ability to travel by air approximately 5 times per year, generally for 1-3 nights.
BENEFITS:
Outstanding benefits package including low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% employer contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, paid family leave, pet insurance, discounted bus / train passes, in-office dry cleaning pick up, access to 24-hour fitness memberships, and more! Relocation assistance provided for out-of-state candidates.
NCSL offers flexible, remote work options, with a minimum of one day working in the office. Must be a resident of Colorado.
TO APPLY:
Interested candidates should apply online and include a cover letter and resume highlighting skills and qualifications no later than September 15, 2021 by 5pm MST.
NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulations.
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