ABOUT NCSL
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful—strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.
NCSL POSITION ANNOUNCEMENT
JOB TITLE: Program Coordinator
PROGRAM: Employment, Labor & Retirement Program
LOCATION: Denver, CO
SALARY: $3,706/month
STATUS: Full-time or Part-time
ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.
GENERAL DESCRIPTION:
This program coordinator position will work in NCSL’s Employment, Labor and Retirement Program in the Denver office. This position includes general office and program support, event organization, travel, purchasing, expense tracking and data entry and retrieval.
The program coordinator will work under the direction of the director and in collaboration with other Employment, Labor & Retirement program members. The program coordinator may also have responsibility for web content updates and budget and grant administration. Travel several times a year will be expected.
RESPONSIBILITIES AND EXPECTATIONS:
- Perform a variety of clerical tasks independently for the program, including word processing, editing, creating graphics, formatting, posting, and distributing various publications.
- Lead the meeting planning for the program, including invitation clearances, correspondence with our members, logistics, site planning, travel arrangements, communication with participants, virtual and on-site support functions, and expense-report processing.
- Responsible for updating and coordinating the maintenance of content on NCSL.org, including assisting with the development of project databases and other collections.
- Provides exemplary member service, including managing inbound and outbound communication with members.
- Acts as liaison for members, venders, and internal and external individuals and organizations.
- Promotes and supports in-person and online meetings and webinars with staff.
- May compile budget and expense documents and assist in the preparation of protocols and reports, including the use of online external systems.
- Trains staff on organizational processes and computer applications.
- Performs other responsibilities as needed.
SUPERVISORY RESPONSIBILITIES:
This position has no direct supervisory responsibilities.
WORK ENVIRONMENT:
This position is a mostly performed in an office environment with prolonged periods of sitting at a desk and working on a computer. The incumbent will utilize standard office equipment such as copy machines, laptops, printers, scanners, and smartphones. Travel by airplane including overnights and weekends required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Responsibilities, expectations, and activities may change at any time with or without notice.
QUALIFICATIONS FOR SUCCESS:
- High school diploma (or its equivalent) plus five years of progressively more complex administrative experience.
- Proficiency in computer-based clerical duties, including Microsoft Office and other software programs; ability to learn new procedures and applications.
- Expertise in communicating clearly and professionally in writing and orally and dealing discretely with sensitive information.
- Experience working both independently and collaboratively as circumstances dictate.
- Proficiency with simultaneously managing multiple tasks and deadlines.
- Competency working under deadline pressure and adapting to changes in workloads.
- Superior customer service and organizational skills with strong attention to detail.
- Creative thinking and problem-solving skills.
- Ability to travel by air approximately 4-5 times per year, generally for 1-3 nights.
BENEFITS:
Outstanding benefits package including low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% employer contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, paid family leave, telework, pet insurance, discounted bus / train passes, in-office dry cleaning pick up, access to 24-hour fitness memberships, and more! Relocation assistance provided for out-of-state candidates.
NCSL offers flexible, remote work options, with a minimum of one day working in the office. Must be a resident of Colorado.
TO APPLY:
Interested candidates should apply online and include a cover letter and resume highlighting skills and qualifications no later than September 13th, 2021 by 5pm MST.
NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.
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