Location:  357 S. McCaslin Blvd., Suite 105, Louisville, CO 80027

Hours of Work: Part-Time (32-hours/week)

Reports to:  Director of Finance and Administration

 Essential Functions of Role

The Office Coordinator is a highly detailed, responsive, and process-oriented member of the Finance and Administration team, and provides support across several areas, keeping the Foundation humming. In addition to acting as a primary contact point for office visitors and people reaching out to the Foundation, this role ensures that important day-to-day functions of our business happen accurately and efficiently.

Specifically: 

• Provide friendly and compassionate interaction with our constituents in-person, on the phone, and via email

• • Answer all incoming calls to the Foundation and provide support to accept donations, register callers for educational events, take orders for the Every Victory Counts Manual®, etc.
  • Field phone and email inquiries and connect constituents with the right team member(s) to help them with their needs
  • Maintain multiple Foundation email accounts by answering and/or providing resources to all inquiries
  • Welcome friends of the Foundation and visitors and help them find the person or resources they need 

• Enter donation data and create gift acknowledgment letters
• Consistently and accurately update our constituent database with new constituent information
• Assist our Director of Finance and Administration with tasks including:
  • Bank deposits, invoice coding, and data entry
  • User setup and inventory of computer hardware
  • Maintenance of onboarding documentation and process
  • On-site contact for facility needs
• Assist our Executive Director with tasks including:
  • Interacting with and supporting our Board of Directors
  • Planning, and organizing travel
  • Other duties as required
• Serve as the main contact for in-office volunteers, including scheduling, making sure they have the needed supplies, and keeping them happy and feeling appreciated
• Maintaining, cataloging, and updating our online library of Standard Operating Procedures
• Serving as the contact for general office tasks and needs

General Responsibilities

• Support and build the Foundation’s reputation as a leading resource for living well tools
• Clearly communicate the importance and usability of our programs
• Assist in other activities on the behalf of the Foundation

Our ideal candidate will be a proactive, self-directed, and highly organized professional who possesses the following skills and attributes: 

• High School Diploma or equivalent
• Minimum of 2 years’ experience working in an office environment
• Minimum of 2 years’ bookkeeping experience and understanding of basic accounting principles
• Valid Colorado driver’s license and insurance
• Able to identify general needs of the office and provide solutions
• Strong verbal and written communication
• Able to handle confidential information appropriately
• Proficient in Excel, Word and PowerPoint and Office 365
• Proficient with Blackbaud and/or a CRM database preferred
• Ability and desire to learn new skills and suggest and implement improvements for internal and external processes and communications

Physical Requirements

Our ideal candidate in this job must be able to:

• Remain in a stationary position for 50% of the time
• Occasionally move about inside the office to access file cabinets, office equipment, etc.
• Constantly operate a computer and other office machinery
• Occasionally raise objects (equipment and boxes) weighing up to 35 lbs. from a lower to higher position or horizontally (lifting)
• Occasionally use upper extremities to exert force in order to draw, haul or tug objects (pulling) in a sustained motion
• Occasionally needs to push against something with steady force in order to move something

Nothing in this position description restricts the Foundation’s right to assign or reassign duties and responsibilities to this job at any time. The position description is subject to change at any time.

A copy of the legal job description is located here:  
https://davisphinneyfoundation.org/wp-content/uploads/2021/12/Office-Coordinator-12-21-2021.pdf