About Greenhouse Scholars
Greenhouse Scholars is a diverse community of leaders working together to ensure people of all backgrounds can live the life of their choosing.
Our vision is to create a community of leaders who will evolve the communities of the world. Our values are leadership, community, relentlessness, and accountability. We are a non-profit that operates more like a for-profit. We are change agents who are bold and innovative, optimistic and engaging, gritty and accountable, and builders of relationships and community.
We are 16 years into proving our model and are aggressively growing our organization and impact. Our team is comprised of innovative, entrepreneurial, and results-driven individuals who work collaboratively with our community to achieve our goals. We are seeking a high-performing candidate to join our team and launch an innovative addition to our community change model.
Location: Boulder, CO with limited travel to Illinois, Georgia, and North Carolina
www.greenhousescholars.org
About Greenhouse Scholars
Greenhouse Scholars is a diverse community of leaders working together to ensure people of all backgrounds can live a life of their choosing.
Our vision is to create a community of leaders who will evolve the communities of the world. Our values are leadership, community, relentlessness, and accountability. We are a non-profit that operates more like a for-profit. We are change agents who are bold and innovative, optimistic and engaging, gritty and accountable, and builders of relationships and community. We are 17 years into proving our model and are aggressively growing our organization and impact. Our team is comprised of innovative, entrepreneurial, and results-driven individuals who work collaboratively with our community to achieve our goals. We are seeking a high-performing candidate to join our team.
About this role
The Operations Associate is responsible for managing the processes and systems that support our programs, relationships, and events activities and teams. This associate will work directly with our entire team on quality management of the office activities, general operations, and compliance with company policies. This role will ensure the rest of the staff has adequate support and access to resources that promote efficiency, high performance, and contributes to sustainable growth.
This position is in our Boulder, Colorado office and is not virtual or remote.
What you might do in a day
Organize and evolve the new employee onboarding process and materials with input from the staff, recent hires, and the exec team. Research and implement the best Salesforce plugin to support our volunteer recruitment efforts including training internal staff. Set up dashboards and reports so the relationship team can more easily access the most important information pertaining to recent donor activity. Drop off a check at the post office and pick up a mailing order at the printer. Work with the Chief Relationship & Community Officer to organize a Salesforce pipeline that prioritizes donors and opportunities based on giving capacity, referral network, urgency, level of interest, and other key variables. Support our Glass Half Full fundraising event including hauling supplies, registering attendees, and helping with guest requests. File the required documentation with the State of Illinois to maintain our 501(c)3 status. Manage the logistics and execution of our annual planning meeting including booking a venue, ordering meals, fine-tuning the IT needs, etc.
This job might be for you if…
You are organized, proactive, and have a penchant for knowing what needs to be done to make an organization run smoothly. You enjoy being the “go-to” person for questions, problems, and opportunities for a team—knowing how to evaluate, prioritize, and implement solutions with little oversight. You take direction and feedback well, always in pursuit of excellence. You have a service-oriented mindset but are also comfortable delegating when the time comes. You are an efficient and effective communicator who ensures the right people know the right information. You move swiftly through a to-do list with a positive attitude, persevering even under changing circumstances.
Responsibilities include:
- Performing Salesforce system administration, training staff on Salesforce products, and maintaining databases.
- Ensuring optimal performance of Salesforce and integration with other systems.
- Performing database maintenance tasks, including diagnostic tests and duplicate entry cleansing.
- Managing and generating mailing lists to ensure proper communications to our community.
- Supporting human resource functions, including employee benefits, hiring processes, new employee onboarding, performance reviews, and internal events.
- Collaborating with our IT provider as needed to coordinate phones, computers, and systems for all Associates, including setting up new offices in expansion locations.
- Manage tasks associated with governance, risk management, and compliance.
- Filing required operational documentation with local, state, and federal agencies.
- Training other Associates on general office systems to ensure consistency and quality control.
- Managing weekly staff status meetings as well as monthly and annual staff events.
- Provide logistical support for fundraising and other events.
- Manage the general phone line and email inbox for the organization.
Ideal candidate will possess:
- An unrelenting positive attitude
- Detail-oriented and highly organized with an efficient and organized approach to managing projects and information systems
- A strong, entrepreneurial work ethic
- Strong Salesforce and Excel experience
- 5+ years of work experience
- A Bachelor’s degree from a four-year college or university is mandatory
Compensation
$50,000 – 60,000 depending on experience
Benefits
In addition to being part of a motivated and accomplished team, Greenhouse Scholars offers:
- Medical, dental, and vision coverage
- Paid time off
- Paid holidays
- 15 work from anywhere days
- Parental leave
- Bereavement for immediate family
- 401(k) with company match
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