Access Fund is a nonprofit advocacy organization that leads and inspires the climbing community toward sustainable access and conservation of the climbing environment. Founded in 1991, Access Fund represents more than 7 million climbers across the country. We execute on that mission across six core program areas, including Climbing Policy and Advocacy, Stewardship and Conservation, Local Support and Mobilization, Land Acquisition and Protection, Risk Management and Land Owner Support, and Education.

OVERVIEW
Access Fund is a nonprofit advocacy organization that leads and inspires the climbing community toward sustainable access and conservation of the climbing environment. Founded in 1991, Access Fund represents more than 7 million climbers across the country. We execute on that mission across six core program areas, including Climbing Policy and Advocacy, Stewardship and Conservation, Local Support and Mobilization, Land Acquisition and Protection, Risk Management and Land Owner Support, and Education.

The Operations Coordinator connects people and processes to grow and scale Access Fund’s operations to further the mission of protecting America’s climbing. The ideal candidate is highly organized, thrives on a broad range of detail-oriented work, and has a strong desire to set the organization and individual employees up for success.

This role will juggle running the day-to-day operations and multiple organizational, office, and team operational tasks. We are looking for someone who is service-minded and embraces the spirit and work ethic of the nonprofit workforce, where we think big and roll our sleeves up to get the work done.

This role reports to the Vice President of People, Finance, and Operations. Candidates must be located within commuting distance of Boulder, Colorado, and able to work in the office regularly with flexibility for some remote work.

Financial

• Have an understanding of basic principles of accounting and nonprofit budgets, direct coding of revenue, and expenses.
• As a liaison between staff and our outsourced accounting team and professional employer organization (PEO), keep project codes aligned with organizational needs and updated in our various systems.
• Pull and analyze reports from various systems for audits, grant reporting, and a variety of internal reporting.
• Review credit card and expense reimbursement reports to be recorded by the accounting team.
• Gather and prepare annual audit items from various systems and departments.
• Provide backup support to Membership Coordinator in processing donations and making bank deposits.

Operations and Risk Management

• Manage workers’ compensation insurance program, ensuring proper documentation of claims and validating data for annual audits.
• Support the safe operation of Access Fund, including the safety of staff, volunteers, and property.
• Assist with risk mitigation by obtaining necessary certificates of insurance for Access Fund and collecting certificates from vendors and contractors.
• Ensure employee compliance with all policies and procedures.
• Assist with state and charitable solicitation registration requirements and tax filings.
• Collaborate on and document common standard operating procedures for internal operations and make them available on internal staff resource site.
• Provide backup assistance to fellow Boulder-based colleagues, Data & Tech Systems Analyst, and Membership Coordinator.

Human Resources

• Perform onboarding and offboarding functions, including initiating background checks, setting up benefits and payroll, and coordinating training.
• Partner with staff, the accounting team, and PEO to process payroll accurately and timely.
• Support staff with questions related to benefits by providing documentation in a centralized location.
• Maintain confidential information and use appropriate discretion.

Office

• Responsible for keeping a clean and smooth-running office, including ensuring internet access, phones, and equipment are functioning.
• Participate actively in the research, planning, and execution of internal meetings (e.g., staff retreats) and external events (e.g., board meetings), including scheduling, preparing rooms, packets, and dossiers, and being the point person for catering.
• Be available to receive packages and answer phone calls.
• Provide general support to guests and visitors.
• Other duties as assigned.

Skills and Experiences We’re Looking For
Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translate directly to our openings. Not meeting all the requirements but still feel like you’d be a great fit? Applying gives you the opportunity to be considered. Tell us how you can contribute to our team in a cover letter.

• College degree, associate degree with two years of experience, or four years of professional work experience in administrative assistance or customer service.
• 1-2 years of experience in accounting or bookkeeping, HR, and operations.
• Project management experience, excellent organizational skills, attention to detail, and follow-through. Takes initiative and action and gets work done quickly.
• Strong customer service ethic and willingness to go above and beyond to help stakeholders.
• Ability to balance multiple projects in a fast-paced environment. Works well with deadlines and adapts to challenges and opportunities with a solution-oriented perspective.
• Excellent interpersonal, verbal, and written communication skills.
• Knowledge of 501(c)3 business practices and regulations.
• Some experience working in a Salesforce environment.
• Understanding and interest in technical rock climbing and the work of protecting America’s outdoor climbing areas.
• A desire to integrate JEDI (Justice, Equity, Diversity, Inclusion) principles into their work.
• Satisfactory completion of a background check.
• Proof of current COVID-19 vaccination or qualified exemption.

Compensation and Benefits

• This is a full-time, nonexempt position with a salary range of $42,000 - $48,000, salary negotiable. However, we understand that people may have other responsibilities, so we are open to adapting this position to part-time for the right candidate.
• Generous time off, including paid holidays, 3 weeks of vacation, and sick time.
• Medical, dental, vision, and disability insurance, 403b retirement participation with a 3% match after one year of employment.
• Flexible schedules are available to our employees.
• Access to industry pro-deals.
• Climbing gym discounts (based on location).

A NOTE ABOUT COVID-19
Access Fund will navigate this situation utilizing the best available national and local guidance. We are committed to the health, safety, and well-being of our staff, board, volunteers, and supporters. Meanwhile, Access Fund will continue to operate at the fullest capacity possible to further our mission to keep climbing areas open and conserve the climbing environment.

TO APPLY
To view the job posting in its entirety, go to accessfund.org/careers. Please send a resume and cover letter describing pertinent professional and personal experience with “Operations Coordinator” in the subject line to [email protected] no later than July 15. No phone calls, please.

Access Fund is an equal opportunity employer and provides employment opportunities without regard to race, color, religion, gender, sexual orientation, national origin, age, or disability. We seek to attract a skilled workforce that reflects the diverse demographics of current and future outdoor enthusiasts. At Access Fund, we pride ourselves on the health and happiness of our staff. Together, we are building an organization and an industry where great ideas, born from a diversity of experiences, thrive.