Scout Clean Energy is a leading U.S. renewable energy developer, owner and operator headquartered in Boulder, Colorado. Scout is developing a MW portfolio of over 12,000 MW of wind, solar and energy storage projects across 21 US states. Scout is an owner-operator with expertise in all aspects of renewable power project development, permitting, power marketing, finance, construction and asset management. Scout is a portfolio company of Quinbrook Infrastructure Partners.
Scout is made up of renewable energy industry veterans who are making a difference in our world. Our team’s work ethic is second to none. We identify problems, create solutions, and deliver them professionally to our customers, stakeholders, partners and one another. We do the right thing when no one is looking because we are committed to our collective success and because we believe that our uncompromising integrity is key to the collaborative relationships that drive our business.
Position Summary
As Scout’s Office Coordinator, you are someone who finds joy in service. Core elements of the Office Coordinator Position revolve around the Scout Community. As Scout’s Office Coordinator you will foster the current community at Scout and work to enhance our community through companywide initiatives. You are nurturing, understanding, and patient while maintaining efficiency. You understand how to prioritize tasks and allocate time effectively. Your influence on Scout’s Boulder office will play a pivotal role in our day-to-day success. You will assist in streamlining office operations to ensure an environment that fosters productivity. You will be responsible for office supply organization and office maintenance. Additionally, you will assist staff with requests for materials and provide support to members of our leadership team.
You will have a critical position regarding employee onboarding (ordering IT equipment, distributing IT equipment, answering questions, etc.). You will provide follow-up support as additional questions arise. You will use knowledge about inventory to inform allocation decisions. You will ensure that employee requests are promptly completed.
Attention to detail, initiative and resilience are key performance characteristics for success in this role. Your positive attitude under pressure is imperative, as it will help foster the Scout Clean Energy team to listen, respect, and follow guidance from administrative support team members. Collaboration and communication are also integral components of this role. Both will help you develop necessary rapport with coworkers as you use influence rather than authority to achieve goals. The ability to ask for help courteously when needed is also a necessity in this role. Teamwork makes the dream work!
You will report to the assistant to the executive team, who directly supports organizational operations. The assistant to the executive team will support your onboarding into this role, helping you understand and execute established company procedures, which you can enhance over time with your unique skillset. You will also assist our assistant to the executive team in completing tasks for members of our VP team (booking dinner, travel, etc.).
Responsibilities
Scout strives to foster a sense of community in the post-pandemic workplace. The heart of your job is supporting the integration of companywide goals and values in our Boulder office operations. As our Office Coordinator, you have a wide range of duties that combine operational and cultural concerns.
Community Building
- Support planning of team building, project site celebrations, and other events under the assistant to the executive team’s guidance
- Implement team recognition and appreciation programs.
- Create staff appreciation initiatives (focusing specifically on personal recognition).
- Uphold Scout’s Values in all that you do.
- Create an environment built on mutual respect.
Employee Onboarding:
Welcoming and onboarding new hires is a central task for the Office Coordinator position, as you set a positive tone for their experience at Scout. It is your job to aid in seamlessly incorporating new hires into the existing Scout community. Your role in the onboarding process includes the following:
- Order and prepare new hires’ computers and other IT equipment.
- Distributing and delivering equipment (e.g., computers and monitors) to assigned desks.
- Assist with new employee desk setup and organization on their first day of work.
- Coordinate meetings with other members of the onboarding team.
- Provide an office tour that helps new hires access needed supplies and play an active role in our office culture.
Office Management:
Contributing positively to the Scout office environment is imperative for our Office Coordinator. You must possess strong skills related to organization and awareness. You will...
- Oversee office supply management, which encompasses organizing existing supplies, taking inventory, ordering, and restocking supplies.
- Oversee supply management and space utilization in the kitchen.
- Maintain cleanliness in the community areas and conference rooms.
- Serve as the primary liaison for communications with our janitorial contractor, proactively communicating concerns and tracking periodic cleaning schedules.
- Reconcile the office credit card purchases in conjunction with the Accounting team.
- Assist in updating, streamlining, and organizing our current CRM.
- Serve as the designated point of contact for our landlord on an ongoing basis.
- Serve as the main point of contact for safety concerns at the corporate office.
- Check and route paper mail, packages, and voice mails to the right people.
Communication:
In this role, you are a critical piece of Scout’s administrative team. Communicating effectively is central to completion of your daily responsibilities at Scout. Building relationships and rapport with your coworkers is a necessity, as you will solicit staff input on certain issues and respond to staff questions on a wide range of issues. You will utilize multiple channels of communication (text, chat, phone, email) at the same time on an ongoing basis to interface with staff. Other duties include...
- Accept and provide feedback constructively.
- Communicate with everyone who enters Scout with courtesy and respect.
- Promptly respond to and address the needs of the assistant to the executive team and those of the boarder employee team.
- Connect employees with appropriate leadership to address and/or resolve their questions and concerns that fall outside your authority,
- Facilitate natural conversations with coworkers
Office Move
Our upcoming office move will be a high stress period for Scout as a whole. Previous experience in high stress environments and the ability to work in fast-paced environments will serve you well during this time. Our hiring team envisions that your role will expand to support Scout’s office relocation planning and execution in the second half of 2022:
- Coordinate the search for and transition to new office space (e.g., coordinating with real estate brokers and contractors).
- Developing and tracking budgets.
- Planning and executing the move, including coordinating staff space moves, negotiating with and managing the movers.
- Coordinating electrical, internet, A/V and cabling installation.
- Procure furniture and other needed equipment.
- Completing business licensing, change of address notifications, building contractor coordination, and serving as the tenant-landlord point of contact.
- Designing / organizing the new space.
Timeline and Location
Scout aims to fill the Office Coordinator position as soon as possible, ideally by August 8th. Later start dates will be considered.
Our ideal candidate will be able to commute to our Boulder office daily.
Qualifications and Critical Skills
The Office Coordinator position is a demanding position that necessitates a motivated candidate who embodies the essential qualities outlined below.
Qualifications:
- High school diploma or equivalent. A college degree is preferred.
- 3 years of work experience in a role with similar responsibilities.
- Work ethic, interpersonal skills and professionalism.
- You must also be able to perform cleaning, moving, and lifting tasks on an ongoing basis.
- Forward Thinker: Invested in Scout’s long-term success
Critical Skills and Characteristics:
We expect that our Office Coordinator will exemplify our robust work ethic. There is no task too big or too small for this role. You will be proactive rather than reactive. Flexibility is imperative. If you see something that needs to be addressed, it is yours to do. Other characteristics that will lead to success include the following:
- Growth mindset; open to feedback.
- Ability to get things done!
- Strong organizational skills.
- Takes initiative; creates innovative solutions.
- Experiential learning style.
- Diligent; completes tasks in a timely manner.
- Respectful of office environment and coworkers.
- Embodies Scout’s company values.
- Upholds confidentiality.
Scout’s Values
- Mission-Orientation. High achievers who want to make a difference in this world and contribute to Scout’s stated mission.
- Teamwork. Respectful and appreciative colleagues with strong interpersonal skills and a commitment to fostering positive relationships across organizational boundaries to deliver on shared team goals.
- Safety. Uncompromising advocates for the health and safety of fellow employees, contractors, customers, and community members.
- Integrity. Ethical professionals who do the right thing even when it is difficult.
- Initiative. Resourceful self-motivators who thrive in a fast-paced, entrepreneurial environment because of their exceptional leadership, work ethic, and organizational skills.
- Intelligence. Problem-solving learners who can make informed decisions quickly and create innovative and pragmatic solutions to challenging problems.
Although this job description is provided as an accurate reflection of the Office Coordinator position, it is not an exhaustive list of all the responsibilities and requirements that may be associated with the position. Scout reserves the right to modify tasks associated with the position.
Invitation to Veterans
Scout welcomes veterans of the United States Armed Forces to apply for this position. Scout includes veterans of all branches and a diverse set of occupational specialties. We value the independent thinking, problem solving, leadership, and teamwork that our veterans have developed through their service. We welcome applications from any service and any military occupational specialty.
Invitation to Women and U.S. Underrepresented Groups
We encourage applications from all demographics and especially those that are traditionally underrepresented in the energy industry. Consistent with our core values, Scout celebrates the diversity of thought and experience that comes from a range of backgrounds including, but not limited to, gender, race, and ethnicity
Compensation
Target base salary: $48,000-$52,000
Attractive bonus potential.
Scout offers a full range of benefits, including medical/dental/vision insurance with attractive premiums, 401(k) match, STD, LTD, an Employee Assistance Program, and a range of optional supplemental insurance coverage.
Do you fit this description? Please apply to this link: https://bit.ly/3ag3Fbj
For more information: www.scoutcleanenergy.com
Please let them know you heard about it from Venture Connect