The Grants Manager plays a key role in shepherding the grants and contracts that make our work possible in the states. This position makes sure TIP’s spending happens efficiently, financials are rigorously tracked, legal rules are followed, and that we are learning from our investments. They keep us organized, train other members of the team, and ensure seamless communication with our state and program staff and local partners.

The Grants Manager will report to the Director of Operations. They will work closely with other members of the operations team and programmatic staff. In addition, they will collaborate closely with the Vice President of People and Operations on legal compliance. The position is full time and considered exempt for overtime purposes.

About The Impact Project (TIP)

TIP is 100% focused at the state level, driving 365 days a year to shape the politics and win policies. Our work is currently focused in AZ, CO, FL, GA, ME, MD, MI, MN, NV, NM, NC, PA, VA, and WI. You’ll have the freedom to look across issues, across organizations, and across legislative sessions to build the power needed to create and sustain a progressive policy environment in the states.

We prioritize economic and democracy issues given their ability to change the rules of the game and improve the quality of life for working- and middle-class families.

Our Culture

Our culture is fast-paced and we push for results. We love data, experimentation, and learning from both successes and failures (instead of fearing them). And along the way, we strive to be less Eeyore and more Tigger in our approach. We seek team members who are creative, communicative self-starters who enjoy collaboration.

The core values we live by include:

●       Agile – We move quickly and easily. We adapt.

●       Bold – We take risks. We are fearless in the face of big challenges.

●       Curious – We thirst for data and question assumptions.

●       Creative Disruptors – We stretch beyond the norm and innovate. We bring new ideas, new partners, and new strategies.

●       Dig Deep – We aren’t looking for surface wins, but fundamental shifts in power.

What You’ll Do

• Own the grant making and contract processes that ensure dollars flow efficiently to programs in the states. 
  • Manage the grant and contract process, utilizing feedback from the team to identify efficiencies and systems upgrades.
  • Ensure all expenses are coded to the appropriate line item and reconcile our internal grants and contracts coding with monthly financials.
  • Provide support to state and program staff by collecting supporting documents from grantees and vendors as needed. 
  • Drive communications with our fiscal sponsor related to grants and contracts.
  • Closely track where expenses are at in the process and drive the timeline for expedited expenses. 
  • Lead staff training on spending during both onboarding and refreshers throughout the year, crafting training materials that support different learning styles.
• Learn from our investments.
  • Design grant reporting and invoicing templates that align with our annual goals and theories of change.
  • Compile and package grantee data, working with the Director of Evaluation to identify trends and lessons. 
• Be a leader on legal compliance, ensuring TIP’s staff are well trained, guidelines are well packaged, and expenses are structured appropriately.
  • Review spending concept notes and proposal materials for legal compliance and identify the path to resolve concerns, flagging when to elevate issues to legal counsel.
  • Establish compliance office hours and staff training schedule.
  • Participate in all programmatic calls with legal counsel and capture guidance.
  • Keep the legal compliance handbook updated and infuse timely tips into staff retreats and internal newsletter.
  • Design and provide training for grantees on legal compliance.
  • Own process of refreshing state by state compliance memos from legal counsel.
• Provide support on financials, collaborating closely with the Director of Operations. 
  • Watchdog spending across state and programmatic line items, elevating to the Director of Operations when proposed grants and contracts will exceed budget.
  • Process incoming invoices from vendors and ensure the activities reported align with the expected deliverables and compliance rules.
  • Make budget changes at the request of the Director of Operation.
  • Track dollars that our donor outreach leverages for partner organizations in the states.

Who You Are

You have proven experience supporting fast-moving programmatic work through nimbly processing grants and contracts and rigorously tracking spending and financials for a complex, layered program. You have a firm understanding of the role of 501(c)3 and 501(c)(4) organizations and the legal compliance rules that guide their activities. You will not only be proficient at your own responsibilities, but able to effectively train and guide others in a way that reflects TIP’s core values. In addition, to be successful at this job you will excel in these areas:

●       Detail-oriented and organized - You get the details right and can easily keep track of tasks and work streams when there are many moving parts. You are comfortable with spreadsheets and Google suite of software and can help us track and organize our budgets and spending.

●       Flexible and proactive - You are willing and able to adapt to changing needs of the organization. You are forward-thinking, anticipating the needs of our executive and our team before they arise. You thrive in a dynamic start up environment and can jump into projects with minimal direction.

●       Systems-oriented problem solver - You enjoy setting up systems to bring order to the chaos and are constantly thinking of ways to improve them. Your natural curiosity helps you find multiple solutions or paths forward within our compliance framework and helps you engage bright minds in answering challenging questions.

●       Effective ambassador and trainer: Your excellent presentation and interpersonal skills help you quickly become a trusted advisor to both internal and external players. Your strong writing and interpersonal skills allow you to communicate in a supportive, efficient, and diplomatic way.

●       Action-oriented: Your bias is toward getting things done. That doesn’t mean that you don’t do your research first, but you drive work forward with an urgency to see results, pushing through roadblocks and maneuvering around obstacles along the way. You relish The Impact Project’s startup culture, knowing that the path forward isn’t always clear and it’s better to act and iterate as you go than to hold back.

●       Committed to helping the organization advance internal goals related to diversity, equity, inclusion, and belonging (DEIB), including setting personal DEIB goals.  

What Else You Should Know

The Impact Project operates in a 100% remote work environment. Candidates who live in one of our states or the Washington, DC area are preferred. During non-COVID-19 times, travel will fluctuate, but is likely to be monthly or bimonthly at least initially.

The salary range for this position is $70,000 - $88,750 depending on experience. We offer a top notch benefits package. We pay 100% of medical, dental, and vision premiums for you and your spouse/partner and dependents. The plan operates on low co-pays, versus high deductible plans that require the employee to cover many expenses out of pocket. We contribute 3% toward your retirement even if you don’t put in a dime and also match up to 3% of what you contribute to your 401k. We offer three weeks of vacation each year, two weeks of personal leave, nine paid holidays, and four additional floating holidays. We offer individual budgets for professional development, monthly cell phone reimbursement, and a basic home office setup.

The Impact Project is a project of Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Hopewell Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Hopewell Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

To center the safety and well-being of its employees, Hopewell Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting human resources at HR @ hopewellfund.org.

Women, people of color, LGBTQ candidates, and people with disabilities are strongly encouraged to apply. To apply, submit your resume and a cover email here today!