Founded in 1973, Boulder Valley Health Center (BVHC) is a leader in reproductive and sexual health care within our community. Our mission is to offer accessible, confidential, evidence-based, and compassionate health care, including abortion, family planning, gynecology, gender-affirming care, community education and sexual health support. We strive to make quality health care available to all, particularly those who experience unique barriers to access, such as people who are low-income or uninsured, monolingual Spanish speakers, youth, LGBTQIA+ persons and people with disabilities. BVHC helps create an informed community of people who are empowered to make health-related choices that support vibrant, full lives.

Are you passionate about access to high-quality reproductive health and family planning services, including abortion care?  Do you align with Boulder Valley Health Center’s mission statement?  Are you ready to support the organization’s administrative needs by creating an exceptional experience for BVWHC’s leadership team, employees, facility, and to its Board of Directors? 

The Administrative Coordinator is an integral member of our support team who embraces a spirit of continual improvement and possesses a relentless drive toward excellence to join our team. If you are an experienced and dynamic Administrative Coordinator looking to expand your career, BVHC may be the place for you.   

Founded in 1973, Boulder Valley Health Center (BVHC) is a leader in reproductive and sexual health care within our community. Our mission is to offer accessible, confidential, evidence-based, and compassionate health care, including abortion, family planning, gynecology, gender-affirming care, community education and sexual health support. We strive to make quality health care available to all, particularly those who experience unique barriers to access, such as people who are low-income or uninsured, monolingual Spanish speakers, youth, LGBTQIA+ persons and people with disabilities. BVHC helps create an informed community of people who are empowered to make health-related choices that support vibrant, full lives.

Why work for Boulder Valley Health Center?

• We support each other. Our people are passionate about what we do, the services we provide, and the clients we serve. If you are looking for an opportunity to be part of a work family that values collaboration, innovation, and dedication, we are the right organization for you.
• Our benefits package includes medical insurance, vision, and dental insurance, short-term disability coverage, critical care coverage, 403(b) retirement plan, life insurance and an Employee Assistance Program.  We also offer a competitive, annual pro-rated time off policy which includes 9 paid holidays, 5 wellness days, and 3 weeks’ vacation. 

 Essential Duties & Responsibilities:

• Responsible for performing administrative and clerical tasks, meeting coordination and event organization for BVHC’s leadership and for the organization’s Board of Directors.
• Acts as a liaison between the leadership team, Board, and external parties.
• Assists with planning and execution of employee gatherings and team building activities.
• Schedules and approves conference room use and catering for meetings as requested.
• Partners with external consultants to customize and provide staff training.
• Partners with the HR Generalist to coordinate employee events such as staff meetings, staff appreciation or retention activities, new hire welcome emails, and other activities related to staff engagements.
• Provides customer service to employees via telephone and in person, often directing them to the appropriate resources.
• Organizes and distributes anniversary and birthday cards and celebrations for office employees. Coordinates logistics and communications for celebrations.
• Assists the HR Generalist or the leadership team with projects and initiatives, as requested.
• Manages any mail that needs to go out on behalf of the organization; distributes mail received when onsite.
• Coordinates with the organization’s IT provider and serves as the onsite IT coordinator.
• Assists with facilities management, coordinating repairs, installation, and maintenance.
• Responsible for day-to-day facility operations such as maintaining inventory of and ordering office supplies, establishing and implementing office procedures.
• Manages the organizations telephone and security systems.
• Regularly monitors and responds to or distributes communications from the [email protected] email inbox.
• Obtaining and managing COIs.
• Assisting with digitizing deposits and vendor invoices (scanning).
• Administering our LastPass platform. 
• Managing and maintaining various logins for the Revenue Cycle Portals (for health insurance).
• Compiles Board Meeting, Leadership Meeting and Board Committee Meeting Agendas and, as needed, prepares any meeting documents. Coordinates all meeting logistics, such as location, Zoom, food, drink, and calendar invitations for Board Meetings, Leadership Meetings, and Board Committee Meetings.  Takes meeting minutes for all Board, Leadership, and Board Committee Meetings.
• Other duties as assigned.

Job Qualifications:

Required Knowledge, Skills, & Abilities

• Strong commitment to reproductive health and justice.
• Effective communicator whether written or verbal.
• Working knowledge of Microsoft Suite and excellent knowledge of Excel.
• Requires strong organizational and analytical skills to handle multiple projects and deadlines, and to prioritize appropriately.
• Requires strong oral and written communication skills in order to interact effectively with a wide variety of people.
• Requires high degree of professionalism and strict adherence to confidentiality and other organizational policies.
• Excellent interpersonal and customer service skills.
• Excellent attention to detail and accuracy.

 Experience

• 3+ years’ experience as an administrative/executive assistant, preferably with some  senior executive reporting.
• 2+ years coordinating logistics for events for individuals in senior leadership roles.

Personal Attributes

• Ability to maintain professionalism and flexibility in stressful situations.
• Strong work ethic with proactive, independent, and self-directed work style
• Operates with a high level of empathy and integrity.

Physical Activities

• The physical demands and work environment characteristics described here are representative of those that must be met by a staff member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to speak, understand, and communicate in English effectively, in person and in writing.
• Ability to hear adequately in-person and by phone, in personal and group settings.
• Ability to sit or stand for up to 8 hours per day. Ability to reach for, move and/or lift up to 20 pounds and use your arms and hands to handle or move objects in order to prepare for a wide variety of meetings, and to perform a variety of tasks that involve standing, walking, sitting, stooping, kneeling, bending, and twisting, climbing stairs or possibly reaching chest high and overhead for materials, with reasonable accommodation.

Work Environment

• Professional office atmosphere. Business casual attire required for non-clinical staff.
• Sedentary work that primarily involves sitting or standing for prolonged periods.
• Position may require occasional off-hour meetings and events.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Diversity is at the core of the work that we do. Women’s Health is committed to promoting diversity, multiculturalism, and inclusion in the workplace, and we encourage people of all races, ethnicities, abilities, gender identities and sexual orientations to apply.

Hours: Hybrid remote, 0.625 FTE (25h per week)

Compensation: $39,000 – $45,000

Classification: Salaried/Exempt                                             

Supervisor: Chief Executive Officer