Founded in 1973, Boulder Valley Health Center (BVHC) is a leader in reproductive and sexual health care within our community. Our mission is to offer accessible, confidential, evidence-based, and compassionate health care, including abortion, family planning, gynecology, gender-affirming care, community education and sexual health support. We strive to make quality health care available to all, particularly those who experience unique barriers to access, such as people who are low-income or uninsured, monolingual Spanish speakers, youth, LGBTQIA+ persons and people with disabilities. BVHC helps create an informed community of people who are empowered to make health-related choices that support vibrant, full lives.

Founded in 1973, Boulder Valley Health Center (BVHC) is a leader in reproductive and sexual health care within our community. Our mission is to offer accessible, confidential, evidence-based, and compassionate health care, including abortion, family planning, gynecology, gender-affirming care, community education, and sexual health support. We strive to make quality health care available to all, particularly those who experience unique access barriers, such as low-income or uninsured people, monolingual Spanish speakers, youth, LGBTQIA+ persons, and people with disabilities. BVHC helps create an informed community of empowered people able to make health-related choices that support full, vibrant lives. 

Why work for Boulder Valley Health Center?

• We support each other. Our people are passionate about what we do, our services, and our clients. If you want to be part of a work family that values collaboration, innovation, and dedication, we might be the place for you!
• Our benefits package includes medical, vision, and dental insurance, short-term disability coverage, critical care coverage, a 403(b) retirement plan, life insurance, and an Employee Assistance Program. We also offer a competitive, annual time off policy which includes nine paid holidays, five wellness days, and three weeks’ vacation. 

 Job Summary: The Director of Finance and Administration (DFA) will be a strategic thought partner who is an integral member of BVHC’s senior leadership team, working closely with the CEO, Board of Directors, and staff throughout the organization. The DFA reports directly to the CEO, partners with the CEO and Board of Directors in strategic decisions, and oversees financial strategy and planning. This candidate is a hands-on and participative manager, leading and developing an internal team supporting finance, accounting, revenue cycle, business planning, and budgeting, as well as human resources and the general administration of the organization. 

Essential Duties & Responsibilities:

Financial Leadership and Management

• Leads the organization's finance, accounting, and revenue cycle functions and advises the CEO and other key members of senior leadership on cash flow, cash management, working capital, internal controls, and regulatory matters.
• Effectively communicates and presents critical financial matters to the CEO.
• Serves as the point of contact for the Board Treasurer, serves on and leads the Board finance committee, and participates in all Board meetings, as appropriate.
• Monitors the investment portfolio as appropriate and bank balance positions during the year.
• Coordinates and oversees the quality and accuracy of the financial reporting practices of the accounting department.
• Coordinates and oversees the efficiency and productivity of the revenue cycle department.

Financial Analysis, Reporting, and Budgeting

• Prepares and presents financial results to the CEO, Finance Committee, Board of Directors, and Leadership.  
• Provides other information/documentation as requested by the CEO, Treasurer, and the Board of Directors.
• Oversees grant allocations, compliance, and financial reporting requirements.
• Produces financial reports for foundation and grants and works collaboratively with the Director of Development to ensure timely delivery of financial reports as stated per grant awards and contracts.
• Tracks financial, revenue cycle, and operational metrics (KPIs) and prepares progress and trend reports to senior leadership every month.
• Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements. 
• Leads and oversees the annual budgeting process, working collaboratively with the CEO, Director of Operations, and the staff in the budget preparation process.
• Leads the research and implementation of new accounting software, including system and process design, data migration, testing, training, and go-forward system administration.

Accounting and Revenue Cycle

• Provides oversight and ongoing training to accounting and revenue cycle personnel.
• Provides oversight on payroll and payroll tax compliance and cash control. 
• Monitors current transactional, record-keeping, and financial systems and recommends ongoing functionality improvements as required.
• Monitors the revenue cycle team and all related outputs.
• Oversees and maintains finance, accounting, and revenue cycle manuals and process documents as needed for proper documentation of processes and the creation of redundancy in all roles.
• Oversees the annual financial statement audit process and works with external auditors to ensure a smooth process.
• Ensures timely filing of federal, local, and state regulatory reporting requirements.

Human Resources and Administration

• Collaborates with HR Generalist on payroll deliverables.
• Supports HR in establishing and managing a learning management program to educate employees in staff tools, policies, procedures, compliance training, security, and other related topics.
• Provides support and direction to the Administrative Coordinator, who, in turn, works closely and transparently with various internal and external partners.
• Provide broad oversight to administrative functions and facilities maintenance, fully supporting and managing the Administrative Coordinator to ensure efficient and consistent operations as the organization scales.

Other Duties/Responsibilities:

• Safeguards assets and ensures accurate and timely recording of all transactions by implementing discipline of internal audits, controls, and checks across all departments.
• Coordinates the application process and selection of all property, liability (including directors and officers), cyber insurance, and medical provider insurance coverage.
• Remains current on best practices in nonprofit finance, business system and internal control measures, and state and federal law regarding nonprofit operations.
• Manages relationships with banks, vendors, and insurance providers.
• Oversees the negotiation and administration of vendor contracts.
• Performs other duties as assigned.

Supervisory Duties:  

• Supervises all accounting, finance, revenue cycle, HR, and general administrative personnel, including establishing objectives and conducting employee evaluations. 

Job Qualifications: 

Knowledge, Skills, and Ability:

• Application and understanding of generally accepted accounting principles (GAAP) and nonprofit financial management.
• Advanced use of Windows-based technology tools and systems, including Office365, Sage Business Works, and QuickBooks Online.
• Experience with NextGen EPM/EMR system is a plus. 
• Commitment to training & education programs that maximize individual and organizational goals.
• Successful track record in setting priorities, completing assignments and projects, and consistently meeting or exceeding goals.
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with various internal and external stakeholders.
• Fast learner, optimistic, entrepreneurial, and diplomatic.
• Strong interpersonal skills, including an ability to navigate and resolve conflict in a manner that values and respects relationships.
• Entrepreneurial spirit with a strong desire to learn, adapt, and problem-solve.
• A strong attention to detail, organized work style, ability to follow through on work assignments independently, and able to function effectively in a fast-paced environment.
• Demonstrates a collaborative and flexible style, with a proven ability to develop new ideas and creative solutions.
• Effective communicator of financial information, including to folks without a financial background.
• Able to exercise sound judgment in maintaining the confidentiality of all agency information.
• Education or Formal Training: A bachelor’s degree in finance or accounting; CPA and MBA a plus

Experience:

• 10+ years of senior-level leadership experience, accounting and financial management, risk management, budget preparation, and staff supervision, preferably with experience in nonprofit organizations and healthcare.
• Experience with healthcare finance preferred.
• Experience working in an abortion/reproductive healthcare organization prioritized.
• Proven experience in developing accounting policies, procedures, and systems required for compliance.
• Experience in financial analysis, business processes, and internal controls 
• Experience working with Federal Title X, CDPHE, and local government grants preferred.
• Experience supervising support staff. 
• Experience working with a nonprofit Board of Directors and Board Committees.

Work Environment Requirements:

• Strong commitment to reproductive rights and an ability to demonstrate knowledge and passion for the BVHC mission.
• Committed to healthcare for everyone regardless of sexual orientation, gender identity, race, and ethnicity.
• Collaborative, respectful, team player with all departments within the organization.
• Strong work ethic, attention to detail, adaptable with a proactive, self-directed work style. 
• Comfortable in a dynamic environment and participatory with a change management culture.
• Committed to working hands-on in a small organization.
• Maintain a positive and collaborative work environment.

Physical Activities:

A staff member must meet the physical demands and work environment characteristics described here to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Effective English verbal and written communication skills. Should be able to adapt communication style to suit different audiences.
• Ability to hear adequately in person and by phone, in personal and group settings.
• Ability to sit or stand for up to 8 hours per day. 
• Ability to reach for, move and lift up to 20 pounds and use your arms and hands to handle or move objects to prepare for a wide variety of meeting and event settings and to perform a variety of tasks that involve standing, walking, sitting, stooping, kneeling, bending, and twisting, climbing stairs or using an elevator, possibly reaching chest high and overhead for materials, with reasonable accommodation.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of this job.

Diversity is at the core of the work that we do. Boulder Valley Health Center is committed to promoting workplace diversity, multiculturalism, and inclusion. We encourage people of all races, ethnicities, abilities, gender identities, and sexual orientations to apply.

To Apply: Please submit a resume and cover letter, which includes why you are excited about this opportunity,  to [email protected]. Please include “Director of Finance and Administration — YOUR NAME” as the subject line. No phone calls, please.

Hours: 40 hours/week M-F 

Compensation: $110,000 - $118,000, commensurate to relevant experience

Classification: Salaried/Exempt                                                 

Start Date: April 2023 or as soon as possible

Supervisor: CEO