The Company

Scout Clean Energy is a leading U.S. renewable energy developer, owner and operator headquartered in Boulder, Colorado. Scout is developing a MW portfolio of over 24,000 MW of wind, solar and energy storage projects across 24 U.S. states. Scout is an owner-operator with expertise in all aspects of renewable power project development, permitting, power marketing, finance, construction and asset management. Scout is a portfolio company of Brookfield Renewable Partners through its Brookfield Global Transition Fund I.

Scout is made up of renewable energy industry veterans who are making a difference in our world. Our team’s work ethic is second to none. We identify problems, create solutions, and deliver them professionally to our customers, stakeholders, partners and one another. We do the right thing when no one is looking because we are committed to our collective success and because we believe that our uncompromising integrity is key to the collaborative relationships that drive our business.

Position Description  

The Scout team is growing, and we need an experienced Office Operations Manager to keep our office running smoothly and efficiently for our hardworking team. We expect to grow our team by 50% this year, and our Office Operations Manager will help to build community and establish scalable processes for office operations that support our dynamic culture. A proven track record of success scaling an office from 70-200 people over a two to three-year period is imperative for success in this role.  

This role requires a high attention to detail and strong proficiency utilizing technology, including the Microsoft 365 suite. Core elements of the Office Operations Manager position include maintaining a clean and safe office environment, managing office operations-related vendors, onboarding new Scouts with their IT equipment, completing a variety of administrative tasks, and supporting our upcoming office move.  As the Office Operations Manager, you will lead and take full ownership of the office environment, independently making decisions, recommendations and solutions based on data, best practices, and proactive research. 

Attention to detail, initiative, tech savviness and an ownership mentality are key performance indicators for success in this role. As the Office Operations Manager, you will work efficiently and collaboratively across every department at Scout to ensure the office runs efficiently and compliantly. Your customer service mentality, combined with your high capacity for work and efficient approach to managing your day, will enable you to fulfill the wide range of duties included in this position.  

Responsibilities  

Scout strives to foster a sense of community in the post-pandemic workplace. The heart of your job is supporting the integration of companywide goals and values in our Boulder office operations.  

Office Management 

• Oversee office supply management, including the organization, inventorying, ordering, and restocking of supplies. 
• Oversee and maintain cleanliness in the community areas and conference rooms. 
• Serve as the designated point of contact for our landlord. 
• Coordinate large maintenance tasks with building and self-perform simple maintenance tasks (e.g., replacing batteries in soap dispenser, maintaining office decor, managing IT cables in conference rooms). 
• Greet guests and vendors upon arrival at the office. 

Vendor Management 

• Serve as the primary liaison for a variety of office-related vendors (e.g., janitorial contractor, office maintenance, third-party IT provider).  
• Establish strong relationships based on mutual respect, effective communication, expectations management, and a trust-and-verify mentality.   
• Receive and review vendor invoices, approving payment through our accounting system. 
• Plan, maintain and monitor vendor budgeting.  
• Manage changing of office-related vendors, including requesting bids and presenting comparative costs and benefits. 

IT Support and Employee Onboarding 

• Welcome and support onboarding new Scouts to the office (e.g., providing an office tour) 
• Order and prepare new hires’ computers and other IT equipment; maintain logs of employee IT equipment. 
• Distribute equipment (e.g., computers and monitors) to assigned desks and setup.  
• Coordinate meetings with other members of the onboarding team. 
• Book travel (flights/hotels/car rentals) for prospective candidates and new Scouts to visit the office  

Community Building and Communication 

• Support planning of project site celebrations, team/department lunches, and other events.  
• Establish and drive community building and communication efforts across local and remote employees.  
• Communicating effectively is central to completion of your daily responsibilities at Scout. You will utilize multiple channels of communication (text, chat, phone, email) to interface with staff.  

Administrative Support 

• Complete regular expense reports for the office credit card (weekly). 
• Identify the need for, establish, and implement processes that allow Scout to scale its office operations. 
• Check and distribute office voicemail. 
• Document office-related procedures so that new hires can effectively integrate into the organization. 
• Implement effective meeting management techniques to use colleagues’ time effectively and drive for results (e.g., creating meeting agendas and notes). 
• Managing conference room calendars. 
• Order and distribute business cards. 
• Prepare packages for shipping and drop off at delivery provider as needed. 
• Serve as the primary point of contact for safety issues in the corporate office. 

Office Move 

Our upcoming office move will be a high stress period for Scout. Previous experience in fast-paced environments will serve you well during this time. Our hiring team envisions that your role will expand to support Scout’s office relocation planning and execution in Q2-Q3 of 2023: 

• Developing and tracking budgets. 
• Planning and executing the move, e.g., coordinating staff space moves, negotiating with and managing the movers. 
• Completing business licensing, change of address notifications, building contractor coordination, and serving as the tenant-landlord point of contact. 
• Organizing the new space 

Other Duties as Assigned 

• Although this job description is provided as an accurate reflection of the Office Operations Manager position at the time of hire, additional responsibilities and requirements may be associated with the position. 

Requirements 

Qualifications 

• High school diploma or equivalent + 7 years of work experience in a role with similar responsibilities OR a college degree + 3 years of work experience in a role with similar responsibilities. 
• Previous experience managing an office of at least 100 employees.  
• Work ethic, interpersonal skills and professionalism. 
• You must also be able to perform cleaning, moving, and lifting up to 20 pounds on an ongoing basis. 
• Personal vehicle that can be used for work purposes (with mileage reimbursement) is required.  

Critical Skills and Characteristics 

We expect that our Office Operations Manager will exemplify our strong work ethic. There is no task too big or too small for this role, and flexibility is imperative. If you see something that needs to be addressed, you can define the need and propose a solution that you’re ready to execute. Other characteristics that will lead to success include: 

• High proficiency with multiple technology platforms – e.g., Microsoft Office (especially Word, Excel, Outlook, SharePoint, Forms, and Teams), a corporate expense reporting system, a travel management system, various online services (e.g., Amazon, FedEx) 
• Effective and efficient written and verbal communication. 
• Process management. 
• Growth mindset; open to feedback 
• Using data to drive decision-making 
• Ability to get things done! 
• Strong organizational skills and ability to work with technology. 
• Respectful of office environment and coworkers. 
• Embodies Scout’s company values (detailed below). 

Organizational fit: 

• Demonstrated ability to work in a flat organization, successfully leveraging the expertise of multiple colleagues in different lines of reporting. 
• Ability to multi-task and prioritize conflicting requests with the ability to identify and follow through on action items in a fast-paced work environment. 
• Experience using influence rather than authority to achieve desired outcomes. 
• Able to work proactively and productively in a collaborative team environment without direct supervision. 
• Ability to maintain information confidentiality and handle with discretion. 
• Authorized to work in the U.S. 

Timeline and Location 

• We will review resumes for this role on an ongoing basis with a start date as soon as possible, ideally by May 30. 
• You will need to commute to our Boulder office daily for this role. 

Scout’s Values  

• Mission-Orientation. High achievers who want to make a difference in this world and contribute to Scout’s stated mission.  
• Teamwork. Respectful and appreciative colleagues with strong interpersonal skills and a commitment to fostering positive relationships across organizational boundaries to deliver on shared team goals.  
• Safety. Uncompromising advocates for the health and safety of fellow employees, contractors, customers, and community members.  
• Integrity. Ethical professionals who do the right thing even when it is difficult.  
• Initiative. Resourceful self-motivators who thrive in a fast-paced, entrepreneurial environment because of their exceptional leadership, work ethic, and organizational skills.  
• Intelligence. Problem-solving learners who can make informed decisions quickly and create innovative and pragmatic solutions to challenging problems.  

Invitation to Women and U.S. Underrepresented Groups 

We encourage applications from all demographics and especially those that are traditionally underrepresented in the energy industry. Consistent with our core values, Scout celebrates the diversity of thought and experience that comes from a range of backgrounds including, but not limited to, gender, race, and ethnicity. 

Invitation to Veterans 

Scout welcomes veterans of the United States Armed Forces to apply for this position. Scout includes veterans of all branches and a diverse set of occupational specialties. We value the independent thinking, problem solving, leadership, and teamwork that our veterans have developed through their service. We welcome applications from any service and any military occupational specialty. 

Compensation 

Target base salary: $65,000- $80,000 (Negotiable for the right candidate.) 

Attractive bonus potential. 

Scout offers a full range of benefits, including medical/dental/vision insurance with attractive premiums, 401(k) match, STD, LTD, an Employee Assistance Program, and a range of optional supplemental insurance coverage. 

Do you fit this description? Please apply using the following link: https://bit.ly/45iLgCm

For more information:  www.scoutcleanenergy.com