After her anorexia diagnosis at 10, Kristina Saffran spent years in and out of hospitals and treatment centers until her family discovered family-based treatment (FBT) and she finally recovered. Dr. Erin Parks, meanwhile, saw the success of FBT and other evidence-based eating disorder approaches while working with patients at the UCSD Eating Disorders Center. Both were encouraged by the effectiveness of evidence-based eating disorder treatment, but frustrated at how few people had access to it. After combined decades of personal, professional, and clinical experience in the field, Kristina and Erin knew that the treatment landscape was broken. They’d worked with thousands of families and seen them struggle to get diagnosed, find treatment, and afford care—and often, that care didn’t lead to lasting recovery. Rather than continuing to plug holes in a broken system, they joined forces to create the treatment model that needed to exist—one that was both effective and accessible. In 2019, they built Equip, doing so with a clear, ambitious, and urgent mission: to provide eating disorder treatment that works to everyone who needs it.

About the role 

The Executive Assistant II will be responsible for supporting Equip’s Co-Founder and Chief Clinical Officer. The role requires proactive management of day-to-day schedules in such a way that assigned executives are able to complete their obligations in an organized, efficient manner. The Executive Assistant II is a strong communicator who will build strong relationships both across the company and with key external stakeholders. This role requires strong attention to detail, deadline orientation, and comfort working under minimal direction to fulfill and anticipate workflows and needs. The Executive Assistant II will work in collaboration with the Chief Clinical Officer, the Chief of Staff, the Clinical Department and the broader Executive Assistant team. 

Responsibilities 

• Manage Google Calendar for Chief Clinical Officer and other Clinical leaders, coordinating internal and external meetings, exercising discretion in communicating times and evaluating needs. 

• Manage Google Mail inboxes for Chief Clinical Officer and send pre-drafted communications on behalf of the Chief Clinical Officer.

• Attend meetings as needed to take clear notes and distribute pre- and post-meeting materials appropriately. 

• Coordinate the execution of Clinical team on-sites and other team engagement initiatives with thought partnership from Chief Clinical Officer, including coordinating travel plans, catering and team dinners, as well as agendas and team building activities. 

• Assist in the creation and distribution of agendas, presentations, and other materials for team and department meetings. 

• Assist in the coordination and communication of project duties as requested. 

• Book and manage Chief Clinical Officer’s travel.

• Manage and submit Chief Clinical Officer’s expense reports in a timely manner. Review and approve executive’s direct reports’ expenses. 

• Perform other duties as assigned. 

Qualifications 

• 7+ years of experience as an Executive Assistant with experience supporting at least 2 C-Suite executives at a time, in large, fast paced companies 

• Excellent interpersonal skills with demonstrated ability to build trust quickly. 

• Proficiency in Google Suite. 

• Exceptional attention to detail. 

• Demonstrated problem solving skills with a strong bias toward action.  

• Strong time management and prioritization skills. 

• Extreme discretion and sound judgment with confidential information. 

• Comfortable adapting to change and working in a fast-paced environment.

• Strong written and verbal communication skills with an ability to tailor your message to different audiences.  

Time Off: 

• Flex PTO (3-5 wks/year recommended) + 11 paid company holidays.

• Generous parental leave.

Core Benefits: 

• Competitive Medical, Dental, and Vision plans with generous employer contributions for both individuals and families. 

• Company-paid Short-Term Disability, Long-Term Disability, Life and AD&D insurance.

• Company-paid partnership with Maven Clinic to provide comprehensive reproductive and family care resources.

• Employee Assistance Program (EAP), a company-paid resource for mental health, legal services, financial support, and more! 

• 401(k) retirement plan.

Additional Perks: 

• Opportunities to attend team onsites and conferences at various locations throughout the US.

• $250/month stipend to use a co-working space. 

• $50/month home internet stipend.

• One-time work from home stipend of up to $500.